Operations Manager - Controls Engineering
Redmond, WA
via CBS4Indy Jobs
19 hours ago Full-time
Posted
08-Apr-2022
Service line...
GWS Segment
Role type
Full-time
Areas of Interest
Building Management, Facilities Management, Project Management
Location(s)
Redmond - Washington - United States of America, Seattle - Washington - United States of America
JOB SUMMARY
Responsible for managing day-to-day office and client service activities for defined business lines in the local office and/or multiple offices. Will partner closely with Digital & Technology, Facilities, Business Operations (P&L), Facilities, and Human Resources. In partnership with local senior management, will implement strategic vision through the operations team. Assures implementation of operational strategies and coordinates needs and collaboration to integrate company services for clients, both internally and externally. Will manage and accomplish work through supervisors and employees in local office and/or multiple offices. This position is on-site with flexible or hybrid work accommodations as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
With local management and market leader(s), act as a business partner for efficient and strategic operations of the local office and/or multiple offices through continuous review and improvement of processes; escalate to and work with leadership to resolve conflicting priorities, set achievable goals for direct reports that are linked to the strategic objectives of the organization and leadership; handle day-to-day issues as they arise.
Responsible for managing facilities project(s) to include ongoing maintenance work, transitions, renovations, client relocations, and new construction projects. Work with construction and project management team(s) and represent line of business for the duration of project timelines for execution and handoff. Assist with facility needs including maintenance and system or building access where needed. Act as liaison between offices and building management.
Responsible for the Real Estate and Business licensing processes to ensure full compliance with corporate, client, state, and local licensing requirements. Partners with local D&T resources and assesses technology and associated training needs in conjunction with Corporate D&T to ensure the technology needs of office are met.
Responsible for managing team and activities related to client service projects and operations, including office facilities/supplies/equipment, vendor relationship management and procurement processes, sustainability, special events, philanthropy, and business continuity plans for the local office and/or multiple offices. Partner with appropriate Shared Services teams to campaign and implement initiatives related to these areas. Partners with local Marketing Manager and regional/corporate marketing and communications team members as needed to ensure effective story telling in service delivery, business promotion, and public relations.
Responsible for managing operational activities for client services teams to include: motivating and directing personnel, setting performance standards and addressing deficiencies when identified. Partners with business operations, division finance, and corporate finance to support local and/or multiple offices in accounting and finance activities including payables, revenue transactions, forecasting and budgeting. May be responsible for local P&L oversight.
Responsible for managing a wide range of employment activities including recruitment, selection, onboarding/new hire orientation, training, performance management and terminations. Partners with Human Resources. Provides guidance and advice to supervisors within span of control regarding employee performance and development.
Other duties may be assigned.
SUPERVISORY RESPONSIBILITIES
Lead by example and model behaviors consistent with the company's values. Manage and accomplish work through supervisors and employees in local office and/or multiple offices. Recommend and execute on recruitment, selection, promotion, advancement, corrective action and termination. Plan and monitor appropriate staffing levels and utilization of labor, including overtime. Prepare and deliver performance appraisal for staff. Mentor and coach team members to further develop competencies.
QUALIFICATIONS
To perform this job successfully, an individual must be able to balance and perform each essential duty in an organized and timely manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Bachelor's degree (BA/BS) required.
Minimum of 7 years of related experience including 4 years of management experience or equivalent combination of education and experience. Related experience includes:
Building automation or system integration
Controls engineering
System network engineering
Data architecture
Construction or infrastructure engineering
Electrical engineering
Other engineering
Project management
Experience managing building automation operations in a customer-focused service firm with multi-location structure preferred.
Knowledge of real estate terminology preferred.
CERTIFICATES and/or LICENSES
None
PROJECT MANAGEMENT SKILLS
Excellent written and verbal communication skills. Requires strong organizational and information management skills. Ability to provide efficient, timely, reliable, and courteous project updates to internal and external stakeholders. Ability to effectively present data. Ability to respond effectively to sensitive issues.
REASONING and DECISION-MAKING
Requires quantitative and qualitative analytical skills with attention to detail. Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Ability to make decisions in ambiguous or rapidly changing environments.
FINANCIAL KNOWLEDGE
Require intermediate knowledge of financial/accounting terms and principles. Ability to calculate percentages, discounts, commissions, and similar quantitative assessments. May conduct basic financial analysis and accounting.
OTHER SKILLS, CHARACTERISTICS, and/or ABILITIES
High level of proficiency in Microsoft Office suite. Intermediate competency in systems engineering, controls engineering, electrical design, building automation systems and software, AI/ML analytics, and construction project management.
High level of collaboration and team leadership.
DEGREE OF RESPONSIBILITY
Decisions made with in-depth understanding and interpretation of procedures, company policies and business practices to achieve general results. Responsible for setting department and/or project deadlines. Errors in judgment may cause negative impact to client service, partnerships, vendor relations, and/or internal teams.
CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
NOTE: An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing
Deal support Specialist
Redmond, WA
via Microsoft Jobs
16 days ago Full-time
Come join our deeply connected global team dedicated to collaborating with sales teams, customers and partners to create win-win solutions. Build an extensive network and develop your career opportunities at an accelerated pace by regularly engaging with various teams across all parts of Microsoft. Be empowered by a supportive environment that believes its people are in the best position to know how to structure their own work day to achieve the most impact. The Licensing Specialist role is making decisions and uncovering insights/trends for increasing Azure, Microsoft 365 and Dynamics revenue while simplifying processes to increase deal velocity.
The Worldwide Business Desk is part of Microsoft’s Worldwide Commercial Finance organization sitting in Finance and reporting to Microsoft’s CFP Amy Hood.
Investment Process Operator
Vancouver, WA
via WFLA Jobs
1 day ago Full-time
SUMMARY OF POSITION
The Operations Technician III performs various operations that support the production of parts. They are also cross-trained on and can perform numerous operations within an area without supervision. They lead on the job training of lower level Operations Technicians
...
SHIFT
ORE - Shift 3 ($.85) (United States of America - Oregon)
WHAT YOU WILL DO
• Operate and maintain Flash Fire unit; Remove sealed molds from drying tunnel; Insure molds to be dewaxed are properly sequenced FIFO per casting schedule.
• Inspect molds before and after dewax operations; Load and unload molds for preheat furnaces per daily schedule.
• Properly process completed patterns through investing per tech card.
• Manually or robotically process patterns through Investing process.
• Insure molds to be invested are properly sequenced FIFO per production schedule.
• Perform inspection during all processing of molds to insure quality standards.
• Maintain materials within process control standards.
• Check and maintain slurries.
• Segregate shells appropriately to maintain lot integrity.
• Maintain precise paperwork documentation to insure quality systems requirements.
• Operate, program and maintain investing equipment/investing robot.
• Develop new programs and tech points as needed.
• Perform or assist in performing training of personnel as directed by the department supervisor or lead.
• Use fork lift, hand truck, pallet jack, carts and tables to safely transport product.
• Maintain work area, tools and equipment in a clean and organized condition.
• Detect and report faulty equipment, defective material and any unusual conditions to the department supervisor or lead.
• Follow designated safety rules and regulations.
• Support Lean Manufacturing and EHS initiatives.
• Perform other duties as required or directed by the Department Supervisor or Lead.
WHAT WE ARE LOOKING FOR
WORK EXPERIENCE
1+ Year Prior Work Experience (Required), Manufacturing Experience (Preferred)
EDUCATION
, , ,
CERTIFICATIONS
None - ---
KNOWLEDGE & SKILLS THAT ENABLE SUCCESS
Blueprint Reading (Basic Knowledge), Decision Making and Critical Thinking (Basic Knowledge), GD&T (Basic Knowledge), Manufacturing Equipment (Basic Knowledge), Visual Quality Assurance (Basic Knowledge)
WHAT WE OFFER
• Opportunity to work in a growing company
• Ability to help people live a longer, more active life
• Comprehensive benefit package
• Ability to work in an organization that values:
• Integrity First: We do the right thing
• Teamwork: We are one Orchid
• Results: Our results matter
PHYSICAL REQUIREMENTS
Constantly reaches and grabs objects.
Constantly handles and feels objects.
Constantly applies pressure to objects.
Constantly operates tools such as fixtures, jigs, hydraulic presses, and hammers.
Frequently lifts and/or moves objects up to 35 pounds.
Constantly visually inspects objects for defects.
ADDITIONAL REQUIREMENTS
• Candidates offered employment may be required to submit to a pre-employment background check and pre-employment drug-screening based on position requirements
• Candidates must be able to provide proof of eligibility to work in the United States through eVerify
EOE, including disability/vets
NEW POS CODE NEEDED- WILL SEND OFFER THROUGH MANUAL PROCESS...
Spokane, WA
via LinkedIn
3 days ago Full-time
Description
Research Budget Analyst PSJH...
The Clinical Research Budgets Analyst will be responsible for the timely and accurate preparation and maintenance of budget templates for sponsored clinical trials, including the comparative review against budgets offered by study sponsors and the set-up of study payments milestones in the Clinical Trial Management System. Main responsibilities include, but are not limited to, the review of New Study routing forms and essential study start-up documents, the itemized cost analysis and interpretation of clinical protocols into budgets milestones, provide accurate patient cost descriptions for the ICF to be submitted to the IRB, and update budget, milestones, and ICF information as necessary per contract/protocol amendments. Work closely with coverage analysis team, contract analysts, regulatory team, program managers and internal finance groups. Will manage large volume workflow across multiple research programs, each of which function differently.
Required Qualifications
• Bachelor's Degree - OR - 4 additional years of related experience.
• 6 years Direct experience in budget development, preferably in clinical trial or medical setting.
Preferred Qualifications
• Master's Degree in Business or Healthcare Administration.
• 4 years Research grants administration.
Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.
Providence Strategic and Management Services provides a variety of functional and system support services for all eight regions of Providence Health & Services from Alaska to California. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise. We offer a full comprehensive range of benefits — see our website for details — http://www.providenceiscalling.jobs/rewards-benefits
About Us
At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.
Requsition ID: P353023
Company: Providence Jobs
Job Category: Budgeting
Job Function: Finance
Schedule: Full time
Shift: Day
Career Track: Business Professional
Department: 4007 SS OFFICE OF RESEARCH ADMINISTRATION
Address: WA Spokane 101 W 8th Ave
Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law
Senior Director, Sales Acceleration, Oracle Linux & Virtualization...
Olympia, WA
via WKRG Jobs
3 days ago Full-time
Overlay sales personnel providing specialist product expertise to the sales force. Partners with Account, Technology, and Application sales representatives to qualify and close new business on Oracle solutions.
Provides specific industry or product expertise to facilitate the closing of deals within sales representatives territory. Interacts with sales team to architect the solution, and develop... and execute solution strategies for market. Manages solution opportunities to obtain appropriate and necessary resources for all qualified opportunities.
Leads teams in the sales process for establishing market visibility and deal visibility. Presents/demonstrates solution to high level clients and industry conference attendees. May provide training to field sales on industry/solutions.
Builds and maintains a network and up to date specific industry or product knowledge. Acknowledged authority within the Corporation. Provides leadership and expertise in the development of new products/services/processes, frequently operating at the leading edge of technology.
12 years applicable experience preferred. Subject matter expertise in industry/product space. Knowledge of key industry leaders and management.
Knowledge of Oracle competition. Presentation and product demonstration experience. Previous consultative selling experience preferred.
Excellent communication, negotiating, and closing skills with prospects and customers. Travel may be needed. BA/BS degree in related field. If you are a Colorado resident, Please Contact us or Email us at oracle-salary-inquiries_us@oracle.
com to receive compensation and benefits information for this role. Please include this Job ID: 170689 in the subject line of the email Responsibilities*.Introduction:* Cloud is impacting every Industry in every geography.
Competitive and economic pressures are driving business demands for speed and agility. The complexity and high total cost of traditional infrastructure software combined with the shift to hybrid on-premises and cloud implementations has driven the need for a common operating environment that can transcend both and enables the cloud native development, innovation and continuous deployment practices that are fast becoming the new norm. The reasons are clear: Microservices-based applications can increase operational agility and boost productivity for DevOps teams.
But many organizations are overwhelmed by the rapidly changing cloud native technology landscape and are unsure how to proceed. Enterprises are seeking innovative ways to change how IT securely operates with public and private clouds working together to deliver services at the lowest total cost. Open Operating Systems, Cloud Native Tools, Containers, and Virtualization are fundamental building blocks for on-premises and cloud.
The choices made today directly impact a customer's future cloud success; optimizing for today while preparing for tomorrow is critical. Oracle solves this problem with a new cloud native environment based on open source, standards-compliant software. It is backed by enterprise-grade support and features a broad range of deployment options to meet cloud native computing requirements for developers and IT operations personnel.
Oracle Cloud Native Environment, Oracle Verrazzano and Oracle Linux products provide an open, modern Cloud tested and trusted technology foundation that accelerates path to Public or on-premises cloud. Oracle Linux provides an open, flexible and optimized platform for organizations to meet these objectives by providing optimal application availability and performance while minimizing downtime, reducing security & compliance risk and lowering total operating expense. The Oracle Linux operating system supports the latest Linux capabilities and is optimized to ensure the very best service levels for Oracle and non-Oracle Technology and Applications, Enterprise-class Oracle support meets the exceptionally high standards key to optimally supporting business critical business processes while providing 100% Binary Compatibility with Red Hat Enterprise Linux.
Oracle Linux Support magnifies impact with sophisticated high availability, management, monitoring tools, 24x7 problem resolution in 145 countries, premier back porting of bug fixes, and lifetime sustaining support, Oracle Linux is the only major enterprise Linux distribution that publishes all bug fixes and security errata publicly, maximizing flexibility and choice versus other commercial Linux distributions Oracle VM* dramatically improves business agility and IT performance to deliver applications faster while reducing total cost of service. Oracle VM allows customers to rapidly deploy critical enterprise application and Private Cloud infrastructure in contrast to traditional hardware deployment, "bare metal' provisioning and competitive virtualization solutions. Deployment of complex application environments can be accelerated 7-10x by use of templates and assemblies.
Oracle VM facilitates the deployment and operation of your enterprise applications on a fully certified platform to reduce operations and support costs while simultaneously increasing IT efficiency and agility. Going beyond simple server consolidation, Oracle VM server virtualization is designed to enable rapid enterprise application deployment and simplify lifecycle management. And Oracle VirtualBox provides millions of users with the largest deployed solution for cross-platform virtualization.Position Details:*.
Ø Craft and drive growth initiatives to accelerate new bookings and new customer acquisition* Identify, develop and drive tactical and long term strategic programs and initiatives that accelerate deal generation, increase win rates and enable customer success in key business segments, working in lockstep with Oracle Linux Sales teams, and other Oracle sales pillars, Product Marketing, Product Management and Engineering. Proactively identify sales, product, business and/or performance gaps; leveraging solid sales and management expertise to offer solutions. Ensure external customer satisfaction to build a highly referenceable customer base.
Develop and hone the Sales organization's skills, discipline, and instincts leveraging best practices. Define clear, concise and actionable sales strategy and execution plan Establish sales management buy-in & success criteria. Determine and publish Global and sales team goals & success metrics Ensure sales engagement model is properly resourced (ie, SC resources, SWAT teams, Engineering) Identify & publish Sales & SC Best Practices, trends Collaborate closely with other GSU leaders to establish & adhere to consistent program execution Establish communication plan, including capture & publishing of customer successes & references Ongoing communication with sales management on initiative traction, gaps, etc.
Determine target account profiles for program/initiative, assures "lists" adhere Work directly with sales teams on target customer identification and account strategies Provide "closed loop" requirements/input for customer content, sales & technical enablement, sales tools, etc. o Define sales enablement requirements and expectations o Establish sales enablement requirements o Work with GSU sales leaders to assure proper adoption o Review and approve customer content, sales training, sales enablement, sales tools Track and monitor all metrics associated with program/initiative, including top deals, pipe strength/weakness, gaps.Ø Drive GSU pipeline growth (Marketing-led, Sales-led and Channel-led pipeline)* Develop, drive and track execution of global/regional integrated demand generation plans for all GSU products Maximize efficiency and effectiveness through use of common global process, programs and assets.
Develop an integrated demand generation execution plan with clearly defined outcomes in leads, pipeline and revenue with all Stakeholders; Field and Inside Sales, Product and Field Marketing, Product Management, Pre-Sales, etc. Monitor daily operations and sales cadence Implement a consistent systematic global process for leads and pipeline management Work with each GSU operating unit sales leader to tailor the Global plan to fit Regional/team needs/objectives. Develop and deliver necessary supporting resources and content (eg sales training tools and sales collateral/presentation materials) in support of team initiatives/activities.
Assist in x-LOB alignment, tracking of results and integrated demand generation plan execution. Maintain team focus on common objectives and outcomes of pipeline Monitor account development plan execution for global top accounts (Oracle Key Accounts, Oracle 2000, Global 2000) Assist in Business Plan development and execution, Market Assessments and Segmentation Tracking of KPI attainment Matrix-manage GSU Regional Field Marketing resources as a single virtual team. Drive two dimensional specialization, with each Regional resource specializing by Region and by unique Marketing function Manage initiative specific gap-to-goal plans as necessary.
Ø Drive Win programs including deal strategy, war rooms, etc.
• Ø Lead Development of New Sales Plays and Competitive Sales Programs*.Ø Grow Number of Customer References*.
Ø Lead Development of forward-looking Sales Intelligence*.Ø Act as Chief of Staff for Oracle Linux & Virtualization Sales*.Preferred Qualifications* Oracle is looking for a seasoned sales leader.
This individual must be a high energy, high impact, hands on, take charge executive with proven leadership skills. Additional characteristics include: Education: Bachelor's degree or equivalent. Advanced degree highly desirable but not mandatory Industry Experience: A minimum of 10 years in software sales, including at least 3 years managing a Regional direct sales force Pragmatic, results-orientated leadership experience o Strong understanding and reputation for building, growing and managing over-achieving sales and/or sales overlay organizations.
o Demonstrated strong leadership and ability to lead individual and team accomplishments. o Mature management style, instilling a co-operative team oriented culture Deep understanding of the large enterprise sales process. Proven ability to initiate the process, shepherd it through gating events, discover and remove barriers to closing.
Demonstrated ability to lead, coach and manage the process. Strong Open Source, Hybrid Cloud, Linux and Virtualization knowledge/expertise. Strategic thinker, able to communicate (both written and verbal) effectively across the organization and able to persuade others through presentations, demonstrations and written communication A history of proactive communication and sharing within a community (internal and external) Excellent, needs analysis, solution selling & positioning, business justification, closing skills.
Hands-on and entrepreneurial style, personally involved in all elements of managing his/her functional responsibility. Brings a high degree of analytical, personal, and problem solving intelligence, and someone who seeks to develop like-minded senior managers with similar capabilities Inherent customer-focus. Has achieved success through genuine focus on and concern for customers' needs.
Must have a solution-orientation to developing and growing client relationships. Adept at understanding new applications and solutions and determining superior growth strategies. Able to work effectively across geographic and cultural boundaries, Strong ability to build sophisticated business plans, new go-to-market models industry and financial analysis, and communicates those plans to partners and customers.
Strong ability to translate technology strategy into business strategy. A demonstrated ability to add value to the sales process through the development and implementation of a structured selling methodology utilizing scorecards or other measures to ensure the team's success Demonstrated and proven sales management methodology Excellent verbal and written communication skills. The ability to effectively Matrix manage and influence across a large complex organization.
Location:* Flexible within the United States with proximity to a Tier 1 airport Position requires regional and global travel.
• Contact* : Oracle Recruiter, (see below) As part of Oracle's employment process candidates will be required to complete a pre-employment screening process, prior to an offer being made.
This will involve identity and employment verification, salary verification, professional references, education verification and professional qualifications and memberships (if applicable) Oracle - Engineered for SUCCESS:* A challenging job in a positive atmosphere within an international organization with a dynamic team The opportunity to influence your job and your workplace and to become part of an innovative global business unit A competitive compensation and benefits package Oracle Recruiting: "Continuously selected by our clients as the exclusive vendor of preeminent talent".About Us*.Diversity and Inclusion:* An Oracle career can span industries, roles, Countries and cultures, giving you the opportunity to flourish in new roles and innovate, while blending work life in. Oracle has thrived through 40+ years of change by innovating and operating with integrity while delivering for the top companies in almost every industry.
In order to nurture the talent that makes this happen, we are committed to an inclusive culture that celebrates and values diverse insights and perspectives, a workforce that inspires thought leadership and innovation. Oracle offers a highly competitive suite of Employee Benefits designed on the principles of parity, consistency, and affordability. The overall package includes certain core elements such as Medical, Life Insurance, access to Retirement Planning, and much more.
We also encourage our employees to engage in the culture of giving back to the communities where we live and do business. At Oracle, we believe that innovation starts with diversity and inclusion and to create the future we need talent from various backgrounds, perspectives, and abilities. We ensure that individuals with disabilities are provided reasonable accommodation to successfully participate in the job application, interview process, and in potential roles.
to perform crucial job functions. That's why we're committed to creating a workforce where all individuals can do their best work. It's when everyone's voice is heard and valued that we're inspired to go beyond what's been done before Disclaimer:* Oracle is an Equal Employment Opportunity Employer. .
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law Which includes being a United States Affirmative Action Employer
Director Of Financial Reporting And Operations
UW MedicineSeattle, WA
via FOX46 Jobs
2 days ago Full-time
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for... diversity, intellectual excitement, artistic pursuits and natural beauty.
The School of Medicine has an outstanding opportunity for a Director of Financial Reporting and Operations.
The Director of Financial Reporting and Operations (Director) works under the general direction of the School of Medicine (SOM) Associate Dean and Chief Financial Officer to oversee three primary operational areas: 1) Budgeting and Financial Reporting 2) Enterprise data management for SOM financial reporting and operational needs 3) Departmental and Financial Support Services. This position will be primarily responsible for the oversight and supervision of the director of each area to coordinate effort and to promote the efficient interaction between the three groups and effective operation of each group. Additionally, they will work on developing opportunities for improved operational performance in each area as measured by their operational efficiency and compliance with UW rules and regulations.
This position interfaces with other UW financial organizations such as the Financial Management Office, the Office of Planning and Budgeting, and Grant and Contract Accounting, as well as SOM departments and UW Medicine affiliates including but not limited to the University of Washington Medical Center (UWMC), Harborview Medical Center (HMC), the Seattle Cancer Care Alliance, Fred Hutchinson Cancer Center (FHCC), and the two practice plans (UWP and CUMG).
The decisions and recommendations made by the Director have a large impact on the financial condition of the School of Medicine and UW Medicine. The SOM relies heavily on the timely and accurate financial reporting to make management decisions related to appropriate use of resources. The positions appropriate development and interpretation of UW and SOM policies will provide assurance the organizations comply with rules and regulations. The position is responsible to ensure the financial information provided to central UW and UW Medicine is timely and accurate.
Additionally, as the UW is implementing Workday Finance effective July 1, 2023, the position will be responsible for leading the transformation of business processes with the Dean's Office and across the SOM for budgeting and reporting as well as operational activities. The UWFT project and related operational transformation will heavily drive the work of this position for the next 3 years until a future steady state is achieved.
DUTIES AND RESPONSIBILITIES
Budgeting and Financial Reporting:
This position oversees the Dean's Office and VPMA Units annual planning and budgeting process as well as monthly and annual Financial Reporting. This group is responsible to prepare and produce timely and accurate reports to Department of Medicine (DOM) and UW Medicine executive management which identify risks and opportunities for the management of the financial resources. The group responsibilities include but are not limited to:
Preparation of annual budget of over $175M for the Dean's Office which includes over 33 business units and over 10 separate buildings/facilities and the monthly and annual financial reporting for the Dean's Office.
Preparation of annual budget of over $45M for the VPMA unit which includes over 8 major business units and is funded by HMC/UWMC/UWP/FHCC/Deans Office.
Preparation and quality review of the UWSOM METER reports which report quarterly on the financial health of each of the UWSOM Academic Departments. The Dean's Office play crucial role in report development and quality review prior to distribution to UW Medicine management leadership.
Prepare the monthly SOM Close Call report as submitted to UW Medicine board reports on UW Medicine financial results.
Complete quarterly UW Medicine Central budget to actual reports for UW Medicine entities.
Research Cost Recovery process: annual allocation of temporary dollars to departments.
Facilities Indirect Cost Recovery process: work with departments on identifying location of grant activity and recover facilities ICR as per Memoranda of Understanding.
Enterprise Data Management:
This position oversees the Dean's Office Financial Reporting Data Management Group that includes an IT Reporting Manager and three supporting staff. The Financial Reporting Data Management Group is responsible to develop and maintain the Dean's Office's financial reporting data warehouse and to support reporting systems within the Dean's Office that support SOM budgeting, financial reporting, and other operational activities. This position works closely with SOM IT to assure that appropriate IT infrastructure exists to support the financial reporting systems. The group is responsible for the development and maintenance of various databases that are based on downloads from various UW data systems and UWP systems to support the Dean's Office various financial reporting and operational reporting systems to assist in the management of the UWSOM. The key functions include but are not limited to:
Development of FinSql databases that support all Dean's Office reporting systems that are based on UW data feeds.
Annual Budget Process data feeds to support the annual budgeting process for Deans Office, SOM METER budget and SOM budget.
Unit Spending Reports for Dean's Office which allow the SOM to reporting on spending vs. budget.
METER application for UWSOM quarterly financial reporting for all SOM Departments.
Monthly SOM financial reporting process.
Gift Reporting Database - consolidation of FIN/Advance/Treasury data sources to allow management of UWSOM gifts and endowments.
Commitment Database - maintain list of all commitments made by Dean of Medicine and track expenditures vs. the budget and the total commitment level.
Faculty Information System to support the office of Academic Appointments and compensation.
Ad Hoc reporting and data request regarding state funding, annual faculty salary increase, institutional support funding and others.
Hospital Support Database to support the clinical department funding process and UWP and CUMG budget process.
Department and Financial Support Services:
This position will oversee the Dean's Office Departmental Support services and the Financial Support Services groups. The Department Support Services responsibilities include:
Commitment database: this is an Access database that tracks all commitments from the Dean to the departments as well as from the Provost to the School of Medicine.
Gift and endowment database: this tracks all gifts, endowments, and operating accounts within the Dean's office as well as within the departments.
Support Clinical Department funding process and monthly reserve transfers from UWP and CUMG.
State line history and management: managing all the tenured state lines within the Dean's office and the departments. Developing and maintaining histories on the state lines.
Capital Projects: work with Department, School of Medicine Facilities unit, and the University's central offices, such as CASPO and CPO, to facilitate funding of capital projects.
Manage the reporting and contracts for medical school education with the WWAMI states (Washington, Wyoming, Alaska, Montana, Idaho).
Salary increase process and State lines: the state lines of departments and the Dean's office must be tracked during salary increase process. The lines must be tracked with an internal Access database and the Budget Driver during the year as well as during the salary increase process.
Financial Support Services oversees all aspects of financial transactions for the internal Dean's office units which include purchasing, financial tracking, vouching and reconciliation of internal Dean's office finances:
Provide policy and operational direction to the Deans Office accounting functions.
Oversee the activities of the Deans Office operations including purchasing, travel, petty cash and vouching, grants and contract administration and equipment inventory.
Oversee the DOM accounting operations function comply with University requirements. Provide for staff training and development plans to assure that SOM financial personnel operate in compliance with required policies and procedures.
Operational oversight and Staff development and training:
Position will be responsible for coordinating the three operational areas to improve the coordination between financial reporting and the financial operational groups.
The positions will be responsible to provide supervision and direction to each major operational area and to ensure the career and skills development of each the three direct reports and their respective teams.
Ad hoc Reporting, Surveys, Analysis and SOM wide consultation:
This position oversees Dean's Office completion of all financial surveys including research reports, AAMC AFQ, and other surveys for UWSOM. This position also serves as Dean's Office liaison with UW Budgeting and Planning office and SOM departments with respect to accounting and reporting policies. Advise SOM executive management as to significant accounting and reporting issues and evaluate and recommend courses of action.
MINIMUM QUALIFICATIONS
Master's Degree in Accounting, Business Administration, Health Care Administration, or related field.
At least five years of demonstrated experience in accounting, financial management and analysis, business planning and/or strategic planning.
This position requires a self-motivated individual with ability to execute the demands of the position in a fast-paced environment with a high degree of independence.
Must be able to act independently and responsibly, given general direction from SOM executive management
Retirement Operations/File Analyst
Olympia, WA
via Iron Mountain Jobs
17 hours ago Full-time
At Iron Mountain we protect what our customers value most, from the everyday to the extraordinary. We build customer value around the world with a passion for preserving the physical, transforming the digital, and respecting the environmental. We pioneered the industry for global records and information management and have established some of the best customer relationships in the industry with... 95% of the Fortune 1000 companies among our 225,000 loyal customers. Here, you’ll bring your expertise and creativity to a workplace that thrives on continuous improvement. Here, you’ll be part of a global workforce that embraces the differences among us. And here, we’ll encourage you to Climb Higher for the benefit of our customers and each other. There is so much more, but enough about us. We can’t wait to hear about YOU.
Position Description
Responsible for supporting on-going administration of retirement Defined Contribution Plans (401(k)) for US and Canada,which includes processing weekly funding, reporting, file error correction, and daily interaction with Plan record-keeper and internal benefits team. This includes data analysis and processing, researching file errors, responding to employee escalations, and working on special projects in support of retirement programs. The Retirement Operations/File Analyst will work with internal & external stakeholders throughout the resolution lifecycle. This role will identify trends resulting in identification of supporting process/technology changes in order to address proactively and minimize file discrepancies as well as ensure data integrity, accuracy, completeness and issue resolution timeliness with the intent to minimize negative employee impact.
Responsibilities:
• Process, calculate, and submit weekly/biweekly 401(k) funding to plan administrators working with record-keeper, and payroll
• Audit weekly/biweekly payroll to ensure appropriate 401(k) deductions are deducted from employee paychecks, including employer match, employee loans and adjustments.
• Ensure compliance with all regulatory agencies, company policy and union agreements for all 401(k)/Retirement plans, including hardship withdrawals, etc
• Coordinate all internal and external audits (e. g. DOL, IRS, 401(k) annual audits). Coordinate 5500 annual filing and audit; including preparing all necessary schedules and responding to auditor requests for information. Process annual Non Discrimination testing as well as quarterly SOX control audits
• Analyze and research financial and indicative file errors
• Perform daily and weekly electronic reconciliation of systems to custodial records
• Perform on-going data review and analysis of vendor and employee data to ensure accuracy of data and processes
• Provide timely and positive employee/customer service
• Analyze detailed data to look for trends
• Prepare plan utilization reporting and metrics
• Address and provide resolution to escalated employee benefit related issues
• Assist in overseeing assigned vendors and work closely with internal teams to ensure that deliverables are received accurately and on a timely basis
• Assist with preparation and distribution of retirement communication materials
• Perform other related duties and assist in other areas of the employee benefit programs as needed
Position Requirements:
• Bachelor's Degree
• 3-5 years of Retirement/401k Benefits Experience
• Working knowledge of employee benefit plans and administration
• Ability to evaluate systems and procedures and identity potential process improvements
• Proficiency in analysis and interpretation of large volumes of data
• Strong attention to detail and ability to thrive in a fast-paced environment
• Ability to maintain confidentiality and adhere to the highest degree of professional standards
• Excellent time management and organizational skill
• Effective written and oral communications skills
• Strong proficiency with Microsoft Office suite & Google Workspace
• Ability to work independently and with others in a remote work environment
• Demonstrated ability to handle multiple concurrent projects and priorities in a fast-paced, evolving environment
• Passion for data and concern for data integrity is key to a candidate's success
• Attention to detail is a must along with willingness to drive upstream to identify the root cause of data integrity issues in order to modify supporting processes/technologies
Category: Human Resources Group
Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.
To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE
Requisition: J0047033
Industrial Engineer II, Supply Chain
Kent, WA
via CBS4Indy Jobs
12 hours ago Full-time
Summary Of Job Purpose
The Industrial Engineer II, Supply Chain will implement and maintain the engineering program across warehouse and delivery operations for US and/or International locations. The engineer will work independently or with other engineers through the complete life cycle of engineering projects from initial audit through implementation. The Engineer II will work with Site... Management to design and implement process changes and standards including supporting communication with employees. Assignments include data collection and analysis as well as providing guidance to more junior engineers..Work content typically includes Engineered Labor Standards (ELS) updates, implementation of work methods for warehouse and delivery activities, process improvement initiatives, system configuration and calibration, and continuous education of field leadership and associates on engineering matters.
Areas of responsibility include standards development and maintenance, process and operational analysis using advanced Industrial Engineering principles, leading operating site audits, ELS implementation, Prescribed Work Methods (PWMs) training, field education and continuous process improvement projects.
Duties And Responsibilities
• Responsible for managing the development and maintenance of engineered labor standards for the operations departments at Sysco Sites and other Functional/Business Units through engineered standards software applications such as MOST, Labor Management system and the use of other traditional Industrial Engineering methods.
• Responsible for managing and executing analytical evaluations of operational activities using various systems, such as Warehouse Management System, Labor Management system, Transportation systems, telematics, routing applications and other Business Technology systems via SQL/queries.
• Lead operations team in engineering related areas such as work methods, ergonomics, process improvement, production thru-put, equipment downtime, and safety of the operator.
• Leads onsite audits and performance validations with the engineering program including ensuring accurate system configurations.
• Responsible for ensuring all Warehouse, Transportation and Labor Management system parameters and configuration data are accurately maintained as well as providing timely issue resolutions with the systems.
• Conduct quality assurance reviews and audits pertaining to engineering documentation, validation of system configuration, formulation of data analysis and engineered standards updates (by job codes and departments).
• Applies advanced Industrial Engineering methods for development of labor models, simulation and congestion models, regression analysis to optimize operational proessess while maximizing resource utilization.
• Monitor associates' use of prescribed methods, performance and productivity to assist Operations Management in performing associate evaluations, identifying expectations regarding performance levels (labor system).
• Identify and quantify process improvement, value-add opportunities through data analysis, onsite observations and provide cost benefit evaluations for senior leadership decision-making.
• Serve as the Subject Matter Expert for topics, discussions, and projects related to labor utilization, equipment and facility design, and labor costs and productivity.
• Provide training on ELS, PWMs, Industrial Engineering, work measurement concepts and tools.
• Accept additional responsibilities or special projects as requested as other duties may be assigned.
Essential Competencies
• Problem Solving - Is able to address issues immediately and solve problems with effective solutions, 5S and continuous improvement experience very beneficial
• Driving Results - Can plan work effectively and prioritizes tasks/goals and act upon with minimum delays to achieve expected outcomes, ability to influence others to implement change
• Accountability - Is trusted and honest with work output, takes appropriate steps and ownership with solutions when issues arise and acts with sense of urgency
• Communication - Can effectively and succinctly explain thoughts, ideas and information through written or oral communications
• Flexibility and Adaptability - Can shift gears on priorities and manage change comfortably and demonstrate willingness to adapt to growth opportunities
Education
• BS degree in Industrial Engineering, Supply Chain, or Logistics
• MBA is desirable but not required
Required Minimum Experience
• Minimum 3+ years' experience in Industrial Engineering in large scale logistics or distribution environment or other industry regarding Engineered Labor Standards
• Experience with Industrial Engineering concepts, Work Measurement, Standardization and Process Improvement project work.
• Experience with Time Study methodologies, MOST, MTM or Master Standard Data (MSD) including time study software and Labor Management Systems.
Preferred Experience
• Lean Six Sigma Green Belt and/or Lean concepts and methodologies
• Prior experience in Consulting, Lean Six Sigma, Lean Warehousing or Facilitation of Process Changes
Abilities And Skills
• Demonstrated knowledge and understanding of Industrial Engineering concepts in relation to work measurement and the economy of motion including labor utilization, work flow and layout, process improvement and standardization.
• Ability to effectively present information and respond to questions from Sr management, Operations Management group and employees.
• Strong organizational skills, interpersonal skills and attention to detail.
• Strong communication and presentation skills with the ability to present and clarify technical information in a manner that engages and persuades others for buy-in.
• Strong ability to identify issues, challenges and the ability to resolve effectively and efficiently with appropriate solutions.
• Strong ability to apply concepts of basic Algebra, Geometry and Statistical data.
• Proficiency with MS Excel, MS PowerPoint, databases, process flow mapping software, AutoCAD, and Minitab.
Key Internal Contacts
• Warehouse & Transportation Industrial Engineering Teams
• Supply Chain Operations Services & Strategy
• Field Operations, Market VPOs
• Warehouse & Delivery Associates, Supervisors, Managers, Directors, VPs of Operations
• Business Technology & Systems Internal Support Partners
Work Environment
• Must be able to travel to Sysco facilities or operating companies up to 75%.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.
• The noise level in the work environment is usually moderate.
NOTICE: The above statements are intended to describe the general nature of the environment and level of work being performed by this job. This job description in no way states or implies that these are the only tasks to be performed by the employee in this job. He or she will be required to follow any other instructions and to perform any other job related duties requested by his or her supervisor.
Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. This job description supersedes prior job descriptions.
Additional Information
• Applicants must be currently authorized to work in the US on a full time basis without future employment sponsorship.
• Applicants must have US citizen or appropriate travel documents, with the ability to travel abroad to Canada and/or Europe.
• Sysco is committed to providing comprehensive retirement and benefits programs, a stock purchase plan, product purchase discounts and much more! Background and drug screen. EOE.
Benefits Information
For information on Sysco's Benefits, please visit
COVID-19 Precaution(s)
HOW WE PROTECT OUR ASSOCIATES
• Personal protective equipment and masks provided
• Temperature screenings
• Social distancing guidelines in place
• Sanitizing, disinfecting, and cleaning procedures in place
Overview
Sysco is the global leader in foodservice distribution. With over 57,000 associates and a fleet of over 13,000 vehicles, Sysco operates approximately 326 distribution facilities worldwide and serves more than 625,000 customer locations.
We offer our associates the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We're looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.
Affirmative Action Statement
Applicants must be currently authorized to work in the United States.
We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.
This opportunity is available through Sysco Corporation, its subsidiaries and affiliates
Chief of Staff
Redmond, WA
via Microsoft Careers
7 days ago Full-time
If you want to play a leadership role in one of the fastest growing cloud businesses, this may be the role for you. Are you excited about working with key technical leadership and helping build cross-boundary teams? Are you passionate about people and culture and how to connect leaders and teams together? Are you able to translate business priorities and complexities into actionable... outcomes?
Microsoft is on a mission to empower every person and every organization on the planet to achieve more. Our culture is centered on embracing a growth mindset, a theme of inspiring excellence, and encouraging teams and leaders to bring their best each day.
The Edge + Platform Health and Standards provides end to end health systems for Cloud and Edge that enable 1st and 3rd party customers to efficiently operate and provide high quality experiences with their apps, services, and infrastructure. The CVP of Engineering is hiring a Chief of Staff to support him and to become a trusted partner of the leadership team. This individual will lead the Rhythm of the Business (RoB), and partner closely with the CVP to develop the strategy and operational execution of the group
Deputy Director of Elections
Olympia, WA
via FOX2Now Jobs
5 days ago Full-time
ALL APPLICANTS MUST APPLY THROUGH NEOGOV AT:
The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and... charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.
The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.
The Elections Division plays a critical role in ensuring Washington's democratic process is fair, accurate, accessible, and secure. Elections staff provide valuable services to voters, as well as statutorily required training and certifications to election administrators in all 39 counties. The division develops elections policy, administers our statewide voter registration database and VoteWA system, manages statewide elections, and verifies and accepts petitions for initiatives and referenda.
Deputy Director of Elections
The deputy director serves as coordinator for internal division administration activities related to staffing levels and personnel management. The deputy director is responsible for developing and monitoring the division budget. This position also serves as the legislative liaison between the election division and the executive policy team. The deputy director makes collaborative strategic judgments and decisions balancing competing program demands or priorities for resources; develops, modifies, and implements division policy; formulates long-range strategic plans and projects, and makes division-wide strategic decisions with the elections management team. Integrates division and office policies and continuously reviews the program for compliance with division and office policies and strategic objectives. The deputy director also ensures the successful administration of the multi-state voter registration programs in Washington State.
Please note: Interviews for this position will be conducted on an ongoing basis. First review of applicants will be June 3, 2022. It is in the candidate's best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time.
DUTIES:
PRIMARY RESPONSIBILITIES
• Develops the elections division budget and monitors expenses; provides reports to the Director
• Manages the Help America Vote Act (HAVA) federal grants and any other federal grants and is responsible for accurate annual reporting to the Elections Assistance Commission (EAC)
• Manages all state grant programs regarding elections
• Manages division personnel, including performance, disciplinary actions, and ensures regular expectations and evaluations are completed for each staff member; acts as liaison with OSOS human resources staff ensuring compliance with rules and regulations
• Coordinates all division administrative activities on behalf of the director; maintains accurate job descriptions for the division; approves leave requests and manages the master calendar; supports other division programs by monitoring activities and making any necessary staffing changes
• In the absence of the director, manages the day-to-day operations of the division
• Assists with the development of legislation and policy making which directly pertains to state and county election processes and procedures
• Serves as legislative liaison between the elections division and the office executive policy team; may testify before legislature hearings on certain policy issues; tracks and reports on proposed legislative changes that impact the elections division; creates implementation plans for approved legislative changes
• Develops internal policies and procedures as delegated by the director
• Plans, leads, organize, and controls the work performed by program staff; assures appropriate and optimum use of the program s resources and enhances the effectiveness of employees through timely appraisal, training, and professional development opportunities; supports effective communications throughout the division; maintains the highest standards of personal, professional, and ethical conduct and supports the state s goals for a diverse workforce
• Monitors performance of the operations to be consistent with division budget objectives, policies, and procedures; develop budget allocations and make adjustments when necessary
• Establishes work priorities and time frames for the program
• Determines workload coverage, schedules, and vacations
• Assigns and coordinates activities within the program
• Makes recommendation on hires of professional, clerical, and paraprofessional program staff, initiates disciplinary action
• Serves as a member of the management team
• Works collaboratively with other members of the management team to make strategic decisions; determine division goals; develop and monitor the division budget and work plan; evaluate division and program performance; and assess ongoing efforts to accomplish strategic initiatives of the division and the office
• Serves as the expert to the Elections Director and the office on state and federal election law
• Assists with management of Washington State s participation in the Electronic Registration Information Center (ERIC) program
• May serve on related committees and taskforces
ACCOUNTABILITY - SCOPE OF INFLUENCE
• Serves as a consultant/coordinator for the director on matters of division budget, staffing and operations
• Serves as a legislative liaison to the executive team
• Oversees and manages an electronic information system that has multi-state participants; impacts budget and operations of all participating states by serving on governing body
FINANCIAL DIMENSIONS
• Annual amount controlled in state and federal funds is $20 million per biennium in a presidential election year
• HAVA grant funding, 2018 and 2020 Election Security Grants, CARES Act grant funding, state grants
DECISION MAKING AND POLICY IMPACT
• Develops and implements program policies and procedures
• Interprets and implements policies and procedures for outside governing body
• Develops and manages program budgets and approves expenditures for the program
• Independently determines and executes work processes and methods applicable to the program
• Manages day-to-day operations of division in absence of director
QUALIFICATIONS:
REQUIRED QUALIFICATIONS
• The deputy director position requires professional level knowledge of the principles and application of personnel management, budget development and program management (at the program and division levels), and long-range or strategic planning; working knowledge of personnel rules and regulations, and of affirmative action and diversity regulations
• Professional knowledge of statewide elections is generally reflected through a Bachelor s degree in political science, public administration, business administration, public relations, communications, or related field, or equivalent, and current professional knowledge of elections principles and practices.
• Six (6) years of experience working in elections at the county or state level, two (2) of which includes managing a program at a supervisory level and at least one to two years of which includes developing policies and procedures for a complex organization with multiple stakeholders; Experience may substitute for education on a year for year basis
• Must complete Washington State Certified Election Administrator credentials within 24 months of hire
PREFFERED QUALIFICATIONS
• Experience in a county elections division
• Washington State Certified Election Administrator credentials highly preferred at time of hire
• Effective oral and written communication skills, ability to multi-task, ability to analyze complex data and make recommendations is required
• Demonstrated knowledge of state budget and personnel management rules and procedures
• Demonstrated knowledge of voter registration management and voter outreach including communication strategies and effective oral and written communications principles
• Demonstrated experience drafting legislation and WACs; Knowledge of the state legislative process
• Demonstrated knowledge of governmental structure of municipalities, special purpose districts, counties, and the state
• Demonstrated strong interpersonal skills to successfully facilitate and coordinate the efforts of diverse staff and promote a cooperative work environment; coaching and mentoring, inspiring and motivating; building trust in others and maintaining confidentiality
• Demonstrated ability to balance and manage multiple priorities and activities; conduct annual, weekly, and daily workload planning and analysis, including establishment of short-and long-term goals..... click apply for full job details
